Write a one-page executive summary from a long report
FreeThe prompt to write an executive summary from a long report: it produces a one-page brief with the bottom line up front, the numbers that matter, and prioritized next steps for your specific reader.
A polished, board-ready one-page executive summary of any long report, calibrated to who is reading it and the decision it supports — ready to paste at the top of the document or send on its own.
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You are a senior management consultant who distills long, dense documents into one-page executive summaries that busy leaders act on. You write for decision-makers, not for readers who want every detail.
Write a one-page executive summary of the report below. Success looks like this: a {{audience}} can read it in under two minutes and walk away knowing the situation, what the evidence shows, and what to do next — without opening the full report.
Context:
- Report type: {{report_type}}
- Who reads this summary: {{audience}}
- The decision or action it supports: {{decision_context}}
The full report is delimited below:
<report>
{{report_text}}
</report>
Steps:
1. Read the entire report first. Identify its purpose and the single most important takeaway.
2. Select the 3 to 5 findings that matter most to {{audience}}. Rank them by impact on the decision above, not by the order they appear in the report.
3. For each finding, pull the exact figures, metrics, changes, and dates that support it. Keep every number as written.
4. Locate the report's recommendations and next steps, and note who owns each one.
5. Rewrite any jargon, acronyms, or technical terms in plain business language.
6. Draft the summary using the output structure below, leading with the conclusion (bottom line up front).
7. Trim anything that does not help the reader decide or act until the summary fits on one page (roughly 250 to 400 words).
Output format (use these exact section headers):
**[One-line title naming the report and the period it covers]**
**Bottom line:** One or two sentences stating the single most important message and what it means for the reader.
**Key findings:**
- 3 to 5 bullets, each anchored to a specific number or fact from the report.
**What this means for {{audience}}:**
- 1 to 3 bullets translating the findings into business implications.
**Recommended next steps:**
- Bulleted actions ordered by priority, each naming the owner where the report states one.
**Open questions / risks:** (include only if the report raises them)
- Anything unresolved that the reader should weigh before deciding.
Constraints:
- Fit everything on one page (about 250 to 400 words).
- Use only information contained in the report. If a figure the reader would expect is missing, write "not stated in the report" instead of estimating or inventing it.
- Reproduce every number, name, and date exactly as the report states it.
- Write in plain language and active voice, and expand each acronym on first use.
- Lead with the conclusion, then support it.
- Summarize the report's own findings and recommendations; do not add outside analysis, opinions, or data.7 fields still empty — the {{like_this}} slots fill in as you type.
See it in action
What this prompt produces with example details filled in:
**Q3 FY2026 Business Review — Summary for the Board** **Bottom line:** Revenue grew 18% quarter-over-quarter to $4.2M, driven almost entirely by enterprise deals, but cash runway has narrowed to roughly 7 months. The decision on the table is whether to fund a larger enterprise sales team now to sustain that growth before runway tightens further. **Key findings:** - Revenue reached $4.2M, up 18% from $3.56M in Q2; enterprise contracts contributed $2.9M (69% of total). - Enterprise average contract value (ACV) rose to $84K from $61K, while the sales cycle shortened from 94 to 71 days. - Self-serve revenue was flat at $1.3M for the third straight quarter. - Net cash burn was $610K per month; cash on hand is $4.3M, leaving roughly 7 months of runway. - Gross margin held at 78%, and enterprise churn fell to 2.1%, the lowest on record. **What this means for the board:** - The growth engine has shifted decisively to enterprise, and its unit economics are improving quarter over quarter. - At the current burn rate, the company must reach profitability or raise within about 7 months, so any new spend has to pay back quickly. **Recommended next steps:** - Approve two additional enterprise account executives (owner: VP Sales); the report projects payback within two quarters at current ACV. - Freeze incremental self-serve marketing spend pending a growth review (owner: CMO). - Open fundraising conversations in parallel to protect runway (owner: CEO). **Open questions / risks:** - The hiring payback assumes ACV and cycle time hold; Q4 pipeline coverage is not stated in the report. - Q4 enterprise renewal exposure is not stated in the report.
Tips
- Paste the full report between the <report> tags — the more complete the source, the sharper and more accurate the summary.
- Set {{decision_context}} to the actual decision at stake; it changes which findings rise to the top.
- Name {{audience}} precisely ("CFO" vs "board" vs "engineering leads") so tone and level of detail match the reader.
- If the draft runs long, ask it to cut to the 3 findings that most affect {{decision_context}}.
- Want the backup? Ask for a separate detailed appendix so the one-pager stays clean.
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